Enrollware Tour

In the tabbed sections below, we'll walk you through the various features of Enrollware.  You can click on the images within each section to enlarge them.

If you'd like to access our live demo system, fill out our contact form or call us at 561-247-2432.  Once we receive your request, we'll send instructions on how to login to our demo system.

  • Overview
  • Class Scheduling
  • Registration
  • eLearning
  • Class Management
  • Instructor Tracking
  • Roster Management
  • Cards / Certificates
  • Administration

Overview

Enrollware automates all of your training site and training center operations in an easy to use, web based, secure application.

Enrollware AHA features

Your class schedule available online, anywhere, anytime

With Enrollware's database driven class schedules, your up-to-date schedule is always available on the web. Past classes are automatically removed from the schedule and when a class reaches it's maximum number of registrants, it's automatically marked as full and additional registrations are not allowed. This is all done with an easy to use, web based administrative tool. No more editing HTML and publishing web pages.

Automatically generate and submit your rosters

Once your students register, their information is stored in your database forever.  We use that same information for printing cards, certificates, and generating rosters.  You won't find yourself re-entering a student's name over and over again.

No software to install or maintain

Enrollware's software is housed in a secure datacenter and maintained and updated by Enrollware developers.  A web browser and an Internet connection is all that is required to access it.  Check in from home, or even from your web enabled phone. We're constantly enhancing the application and as a subscriber, you'll benefit automatically with free upgrades.

Your data is secure and always available

Your data is protected in a datacenter with biometric access control.  Daily backups are performed and stored in secure offsite facilities.   You are the only one with unrestricted access to that data and since it's yours, you can export and download it at any time.

Class Scheduling

Scheduling classes couldn't be easier with Enrollware's automated system. 

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    Your Admin Home Page

    After logging into your password protected admin section, you're presented with a quick view of your upcoming classes. From this page, you can view, edit, or create additional classes.

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    Reusable Class Templates

    Scheduling classes is made easier by Course Type Templates that you setup once, and re-use over and over. Course descriptions, prices, and book options are pre-configured on this page, but can be overridden when an individual class is scheduled.

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    Scheduling a Class

    Pick the course type, instructor, location, start time, and maximum number of students, and you're done. Your class instantly shows up in your online schedule and is available for registrations.

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    Managing Classes

    One convenient screen is used to manage all of the aspects of a scheduled class. Make changes to the class details and add/edit students here.

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    Rescheduling Students

    Move students easily between scheduled classes. For those students who aren't sure which of the next available classes to choose, there is an unscheduled list, or 'holding area' where they can be temporarily placed.

Registration

The key to reducing the number of abandoned registrations (and increasing customers) is to make the registration process as smooth and hassle-free as possible.

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    Your Custom Class Schedule Page

    Enrollware has several options for displaying your class schedule to your customers. The custom hosted schedule page maintains all of your contact information and current classes on one secure page. Your students select a class and click the link to start the registration process.

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    Registration Options

    In the next registration step, students confirm their choice of classes and are given the option to purchase a textbook if applicable and configured.

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    Simple One Page Form

    The main registration page is designed to be as simple and secure as possible. Once the student submits this page, they're asked to confirm the information, and the credit card is submitted for authorization. If it is declined, they can revise their payment information and try again. If it's approved, a configurable email confirmation is sent.

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    Calendar Views

    As an alternative to the default class schedule, you can also choose to use a calendar with color coded classes to list your classes on your site. A dual calendar display is also available.

eLearning

Enrollware supports the sale and tracking of any online course.  If your online class requires a keycode, we provide keycode 'banks' where you can store these keys and automatically deliver them to your customers as they register.  Keys can be easily combined with classroom sessions for courses requiring a skills check.

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    Key Management

    An unlimited number of keycode banks can be created and used to deliver and track key assigments for your students. Sell keycodes 24x7 without ever having to manually send a key to a customer. Your students can start their class immediately after completing their registration.

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    Detailed Sales Reports

    As each keycode is sold, it is sent to the student in a confirmation email, marked as 'used' in the keycode bank, and included in several reports accessible as in your admin screens.

Class Management

Enrollware provides you with the tools to efficiently run manage your classrooms.  We eliminate the paperwork so you can focus on teaching your classes.

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    Student Check-in Facility

    A custom check-in page is available for use at your facility. Set up on a spare computer, laptop, or ipad, this page allows your students to checkin on the day of the class and verify that their name is spelled correctly. Any changes they make are automatically applied to the database and used for card printing, rosters, and future communications.

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    Printable Student Lists

    Prior to each class, you can easily print a PDF containing all of your registered students. Use it during class to ensure attendance and take notes as needed.

Instructor Tracking

With support for an unlimited number of instructors, Enrollware will track your instructor certifications, expirations, class counts, and other events.

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    Automatic Tracking

    Instructor certifications are tracked and reported by discipline. This page provides a quick overview of your staff and allows you to easily monitor for expiring certifications.

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    Detailed Tracking Reports

    Your instructor's entire teaching history is easily accessible, by class or discipline, and the Activity/Event log can be used as a diary to track training or monitoring events.

Roster Management

Enrollware eliminates the handling of paper rosters and duplication of effort.   Your student information is now electronically stored from the minute they register.

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    Entering Test Scores

    Following each class, use this simple page to update the test scores and student status.

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    Rosters

    Once the information is entered, this page displays the AHA compliant roster in PDF form. From here, you can print or email the roster as many times as you'd like. There's no real need for paper though, the rosters are stored electronically forever.

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    Student Search

    Easily search for students by last name, first name, email address, or phone number. Click on the search results to view the complete student record.

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    Class Information is Saved Forever

    Out of the way yet still readily available, the Past Classes screen shows every class you've ever held. No more digging through paper records.

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    Quick Access to Rosters

    All of your rosters are available for quick reference, emailing, or printing on the Finalized Rosters screen. This is also where a training center would access rosters from a training site if both were using Enrollware.

Card and Certificate Printing

Card printing made easy.  No more alignment problems, mail merges, word templates, or wasted cards.

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    Print Cards in Two Minutes or Less

    With this simple card printing process, you can print one or all of your certification cards efficiently and accurately. Need to reprint one card out of 20? No problem.

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    Custom Certificates

    Create any number of custom certificate templates in Word and once they're uploaded to the system, you can print them for an entire class with just a few clicks. We'll fill in the variable information such as the student, class name, date, and instructor.

Administration

The functions within Enrollware are all managed through the secure and private administration pages.

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    Secure Admin Facility

    Your custom admin facility is protected by a secure login page with industry standard password encryption.

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    Unlimited Users

    You are in control of the users that access your system. Add as many admins or instructors as you'd like and each will have their own username and password. There are no limits.

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    User Details

    For each user, you control the roles they're allowed to perform. For instructors, you can also specify exactly how their name is printed on the certification cards.

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    Unlimited Locations

    Every detail about your site is configurable. Setup as many training locations as you'd like.

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    Configure Card Settings

    Cards are printed using the information configured on this screen.

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    File Manager

    The file manager is used to upload study guides or other documents to the site and make them available for download by your students. Your confirmation emails can contain links to these documents with instructions for class preparation.